Student Services Committee Meeting
Meeting was called to order by Wesley Hawkins, Vice Chairperson at 10:40.
Pray was given by Sam Gardipe.
Those in attendance were: Wes Hawkins Cornell Ruff
Darleen Bear Killer Loretta Red Feather
Thalia Cook Romaine Tobacco
Warren Eagle-student Sylvia Hollow Horn
Ginna Arguello Pat Red Eagle
Leslie Heathershaw Tracie Gallego
Emma Gallego Carolyn New Holy Williams
Sherri Ten Fingers Monique Sioux Bob
Connie Hammock Lynn Ecoffey
Stephanie Kindle Sam Gardipe Jr.
Richard Jones Gary Jones
Shirley Lewis Tawa Ducheneaux
Vienna Kills Warrior Colleen Provost
Keeley Clausen Holly Provost
Shirley Brewer Wes Hawkins
Billie Hornbeck Jennifer Sierra
Susan Heathershaw – sick leave
Leslie Mesteth – excused/center
Mitzi Youngman – excused/nursing
Minutes were handed out and read.
Motion by Cornell Ruff to approve minutes.
Seconded by Gary Jones.
The only items on the agenda are: Student Handbook Revision and Jenzabar
Gary Jones Suggested the following Student Handbook Revisions:
Page 12 – Under Academic Suspension Procedure
(Insert), on a conditional basis in the first sentence (it should read)
Students placed on academic suspension will be allowed to return, on a conditional basis, after the one full semester suspension period.
Page 27 – Under Determination of Pell Eligibility……
(Insert) according in the first sentence (it should read)
PELL will be disbursed according to the number of hours students are enrolled in at the fifth week of classes.
Page 35 – Under Assessment of student academic achievement
(add) an s to Results in the second paragraph. (it should read)
Results of assessment activities will be used to plan and budget for continual improvement of college operations.
Under Purposes of assessing student academic achievement.
(add) #5. (it should read)
5. To provide information to students academic portfolios for prospective employers.
Under Who will be assessed
(add) #4. (it should read)
4. Students may be given exit exam.
Page 43 - Under To Withhold Disclosure
(take out “begin” in the second paragraph and add “of”) (it should read)
You must make a written request to withhold disclosure before the beginning of the third week classes of each semester- yes, each semester.
Page 43 - Under Prohibition of Sexual Harassment
(#4. take out “the” after maintain in the last paragraph) (it should read)
Further, all reasonable efforts shall be made to maintain confidentiality and protect the privacy of all parties.
Page 48 - Under Student Recognition
(add “, academic and” in the first paragraph) (it should read)
The college will annually recognize students for, academic and athletic achievement, and individual special attainment.
Page 50- Under YUOWANCA
(take out Deb Carpenter and Martin Red Bear and add Kim He Crow and Brett Swanson) (it should read)
If students are interested in sending in their work for consideration, they may contact Kim He Crow, Holly Boomer, or Brett Swanson at Piya Wiconi.
Suggestion for revision by Connie Hammock:
Page 32- Under LIBRARY
(take out Ann Rutherford, Director replace with Michelle May, Director then take out Michelle May, Assistant Director)
Page 33- Under Archives
(#1. take out drums and buffalo skins) (it should read)
(Under second paragraph, third sentence after Special collections replace “is” with “are” and replace “seven” with “nine”) (it should read)
Special Collections are arranged into nine sections: manuscripts, microfilm, video, audio, photographs, maps, blueprints/posters, and rare books.
Under Access to the Archives
(add Acquisition Donations are Welcome.
Jenny Sierra - Page 6 Student Course Load this should be clarified for the graduate students taking summer classes.
Tawa – There should be something in the handbook about Departments who check out materials to students, laptops, etc and don’t return them. Hold their grades or something?
Suggestion by Shirley Brewer to have the Departments come up with a policy or contract.
Shirley - At the last meeting there were changes made to the Handbook, what happens next?
Richard Jones - What happened to the work we did on Students with Disabilities? Where is it? It is not in the Handbook. It was worked on before the NCA visit.
Shirley Brewer will look into it.
Sylvia – Page 4 – Testing for Entering Freshman
Do transferring students have to test?
What about students who cannot pass the developmental courses?
Jenny –Concerned about students having to retest after 5 years and having to take developmental classes when that have already gotten up to college level classes but haven’t taken classes for 5 years. What can be done about this?
Darlene – Math department is working on a change
Billie – No one is enforcing this policy. We need a remedial program department.
Shirley Lewis – We should offer remedial classes during the summer.
Emma – Page 8 Early Entry #2. Is prepared for College Level work. We need to change something or add something. Student s need to place into Engl 103 Cosu 103 and Math 103 and most student don’t.
Discussion on Early Entry Program and changes to Handbook
Motion by Lynn to have a committee to take a closer look at the Early Entry Program, bring in the Humanities Department and work with the schools before we make changes.
Seconded by Loretta
Committee Members are: Lynn, Emma, Loretta, Sylvia, Thalia, Darleen, Cornel, Carolyn.and Jennifer
Carolyn Page 34 – Graduate Handbook, what is the most recent?
Take out the date in last sentence. (it should read)
See the Handbook for Graduate Study.
Shirley Page 52 –OLC Telephone Directory
(take out Instructional add College) (it should read)
HeSapa College Center (Rapid City)
(take out White Clay add Oglala) (it should read)
Oglala College Center (Oglala)
Jenzabar – Billie
Can students on probation or suspension access their grades? YES but Billie can shut them out if that’s what we want.
Motion to adjourn by Richard Jones.
Seconded by Gary Jones