PPM 23-004 Codification System (Policy) on www.olc.edu

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                                                                          23-004    2/24/82

                              CODIFICATION SYSTEM (POLICY)

1.   The Policy and Procedure Manual is to have features that are consistent with the 
growing needs of the Oglala Lakota College. As a minimum, it should contain a 
system that is expandable, easily updated and that imposes a minimum of 
burden of the administration and faculty of the college. It is desirable that the 
system has the flexibility to encourage development in all areas where policy 
emanation is required.

2.   Codification represents a process by which the administration implements policy 
within the Oglala Lakota College. It also allows staff to submit policy proposals, 
through the President, to the Board of Trustees for review and action. The 
system will accommodate the nine major categories of the manual, the sub-
categories in each grouping. Policy and Procedure items are distinguished by 
color-coding to discern policy, procedures and implementation forms where 
applicable. Graphically, the coding system is as follows:

Major Classification—

      10 - Organization (of the college)
      20 - Board Operations
      30 - Administration
      40 - Fiscal Services
      50 - Business/Facilities Services
      60 - Personnel
      70 - Instructional Services
      80 - Students
      90 - Community and Organization Relations
Sub-coding of these classification is broken down into subject areas within the 
major classifications (i.e. 33-000 Administrative Personnel) The 5-digit policy 
number is distinguished from Procedures by adding an additional "-1" to it and an 
additional " - 2" for exhibits.

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