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PPM 70-821 Scope of Collections (Policy) on www.olc.edu

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                                                                                           70-821
                                                                                         05-26-16
                             Scope of Collections (Policy)

The Oglala Lakota College (OLC) Archives and Tribal Repository collects cultural, historical 
and scientific materials of many types that document history, development, activities and 
promotes reservation resource based research. 

Through solicitation and acceptance the OLC Archives and Tribal Repository will organize and 
provide provisional access to personal and organizational record that documents the historical 
and cultural lifeway of the Oglala Lakota people, the Lakota Nation, and American Indian 
peoples.

The Archives & Tribal Repository collects materials in order to fulfill the Academic, 
Community, Cultural and Tribal purposes of the College. The research collections are organized 
as: Oglala Lakota College Records; Oglala Sioux Tribe Records; Special Collections: 
Manuscripts, Photographs, Audiovisual, Artifacts; Natural History Collections: 
Paleontological, Geological, Botanical, Biological, Geospatial, Databases, and Libraries. 
These collections are specific to the Pine Ridge Reservation communities and reservation land 
base.

Oglala Lakota College Records 
These records encompass the administrative records of Oglala Lakota College circa 1970 to 
present. Examples of these include: Records of the Board of Trustees, the Presidentís Office, 
Piya Wiconi Okolakiciye, Academic Departments, Student Services, and Institutional Programs.

Oglala Sioux Tribal Records
These records encompass the administrative records of the Oglala Sioux Tribe circa 1934 to 
2003. Examples of these include: Records of the Tribal Council, Executive Committee, 
Programs, and Districts. 

Special Collections
These materials have been acquired from a variety of donor types and through repatriation: 
manuscripts, microforms, photographs, audiovisual materials, maps, prints, newspapers, and 
artifacts comprise this collection. 

Rare Books Library
The Oglala Lakota College Archives manages a rare book collection including research and 
publications specific to the Oglala Sioux Tribe, Oglala Lakota College, and the Lakota people 
and American Indians in general. These materials are available for onsite use only.

Natural History Collections
The Tribal Repository manages recently acquired collections of local research data; includes 
associated records and documents considered to be part of a specimen or artifact. Some resources 
are specifically curated for teaching collections; education and educational outreach. Resources 
under certain circumstances remain inaccessible; other resources are inaccessible except to the 
overseeing agency and are stored on behalf of the Oglala Sioux Tribe. The Oglala Lakota 
College Archives and Tribal Repository will act as a responsible partner institution to negotiate 
storage and management plans for these materials. The Oglala Lakota College Archives and 
Tribal Repository have several main categories of collections:

Archaeological
The Tribal Repository maintains a collection of artifacts and associated materials collected 
during surveys and excavation primarily conducted on the Pine Ridge Reservation and Treaty 
Territories or elsewhere as long as it was obtained legally and have accompanying collection 
documentation. Archaeological collections may include natural or cultural materials subject to 
the Native American Graves Protection and Repatriation Act. The Archaeological Collection 
may be a Permanent Collection, Educational, Teaching, and Study Collection, Temporary 
Collection, or a Repository Collection.

Biological
The Tribal Repository maintains a Biological Collection from the Pine Ridge Reservation and 
elsewhere as long as it was obtained legally and has accompanying collection documentation. 
These specimens and/or associated parts primarily serve educational and research purposes. The 
Biological Collection may include avian, botanical, entomological, herpetological, ichthyologic, 
invertebrate, paleontological (invertebrate & vertebrate), mammalogical, parasitological, and 
scatological. The Biological Collection may be a Permanent Collection, Educational, Teaching, 
and Study Collection, Temporary Collection, or a Repository Collection.

Geological
The Tribal Repository manages geologic specimens collected on the Pine Ridge Reservation and 
from elsewhere as long as it was obtained legally and have accompanying collection 
documentation. These specimens primarily serve educational and research purposes. These 
specimens may include rocks, minerals, surface process samples, soils, and materials archived in 
research. The Geological Collection may be a Permanent Collection, Educational, Teaching, and 
Study Collection, Temporary Collection, or a Repository Collection.

Paleontological
The Tribal Repository manages paleontological collections originated on the Pine Ridge 
Reservation and from elsewhere as long as it was obtained legally and have accompanying 
collection documentation. These specimens primarily serve as educational and research 
resources. Paleontological collections may include fossil plants (including wood), vertebrates, 
invertebrates, and traces. The Paleontological Collection may be a Permanent Collection, 
Educational, Teaching, and Study Collection, Temporary Collection, or a Repository Collection.

Soils 
The Tribal Repository manages a Soils Collection originating on the Pine Ridge Reservation and 
from elsewhere as long as it was obtained legally and has accompanying collection 
documentation. These samples primarily serve as educational and research resources. The soils 
collection includes samples of sand, silt clay, and gravel or other components that make up soil. 
The Soils Collection may be a Permanent Collection, Educational, Teaching, and Study 
Collection.

Teaching
The goal of the Teaching Collections is to make collections available for exhibit and teaching 
activities. The Teaching collection is broad with several scientific disciplines such as Earth 
Sciences, Life Sciences, and Environmental Science, and serves as a source of information on 
many levels. Some of these collections include field collections, donated collections, in house 
produced collections, (e.g. figures, models, scientific instruments, graphs, charts, literature, lab 
aids, or specimens), that were obtained legally. The Teaching Collection may be a Permanent 
Collection, Educational, Teaching, or Study Collection, Temporary Collection, or a Repository 
Collection.

Research Library
The Tribal Repository maintains a collection of primary and secondary scientific research 
resources. The Research Library Collection is a Permanent Collection, Educational, Teaching, 
and Study Collection. They are available to students and researchers for onsite use only.

Geospatial Database
The Tribal Repository maintains a Geospatial Database. This database is the property of Oglala 
Lakota College. The information contained here includes datasets specific to culturally specific 
locations such as sacred sites in the Black Hills and Pine Ridge Reservation by staff and students 
of Oglala Lakota College. These datasets include Geodatabases, GeoMaps, ArcMap products 
(pre-made map templates), maps, GIS data (cultural and/or science and engineering), metadata 
templates, GIS datasets, GIS layers, field notes, and photographs. The Geospatial Database 
Collection may be a Permanent Collection, Educational, Teaching, and Study Collection, 
Temporary Collection, or a Repository Collection.

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