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PPM 70-822 Status, Agreements, Responsibilities (Policy) on www.olc.edu

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                                                                                     70-822
                                                                                   05-26-16

                    Status, Agreements, Responsibilities (Policy)

Archives
The OLC Archives and Tribal Repository was founded in 1983 and began managing the Oglala 
Sioux Tribal and Tribally Chartered Organizations records in 1984 when Ordinance 84-01 was 
passed by the Oglala Sioux Tribal Council to implement a records management program at 
Oglala Lakota College. OST Resolution 87-23 further designated the OLC Archives as the 
official Oglala Lakota Tribal Archives. However, in 2003, Ordinance 03-17 was passed by the 
OST Council, establishing a records management program and archives at the tribe, and 
nullifying all previous resolutions and ordinances regarding the OLC Archives. Currently, OLC 
maintains the records of the Oglala Sioux Tribe prior to 2003, the records of the college since 
1971, and an extensive special collections containing primary resources, art and artifacts, 
microforms, maps, prints, audiovisual materials, photographs, and rare books from community 
members, donors, and other repositories. 

Repository
A Repository is a facility such as a museum, archaeological research center, laboratory or 
storage facility that is managed by a university, college, museum, or other educational or 
scientific institution, a federal, state, local government agency, or Indian tribe that can provide 
professional, systematic, and accountable curatorial services on a long-term basis (36 CFR 79, 
Section 79.4(J)). The OLC Archives and Tribal Repository aims to function as this under the 
NSF ARRA Research Infrastructure Improvement Award in which OLC will in perpetuity 
develop and maintain an archival and collections repository to house local research data, 
specimens, including fossils and artifacts to be housed in the Lakota Center for Science and 
Technology. The following federal laws guide and regulate the activities of the OLC Archives 
and Tribal Repository: Protection of Archaeological Resources (43 CFR Part 7); Native 
American Graves Protection and Repatriation Act (43 CFR Part 10); Curation of Federally 
Owned and Administered Archaeological Collections (36 CFR Part 79). Further tribal 
ordinances, state laws, and federal laws are outlined in Appendix B.
It is the policy of the Oglala Lakota College Archives and Tribal Repository to manage all its 
collections to the same standards of professionalism, accountability, and legal and ethical 
responsibility as those set by the agencies for whom it acts as a repository. 
The Natural History Collections in the Tribal Repository may be accepted for storage, 
organization, preservation, and research based upon request of the Oglala Sioux Tribe and 
related federal agencies and with the approval of the Archivist. Such agreements must be in 
writing and signed by both parties. Arrangements for curation and management responsibility, 
including fiscal responsibility, are established according to storage and collection agreements 
such as a Memorandum of Agreement/Memorandum of Understanding. 

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