70-824 05-26-16 Registration and Acquisitions (Policy) Registration is the process of compiling and maintaining a collective record of all permanent and temporary collections in the Archives and Tribal Repositoryís custody. This process includes identifying each object and recording its origin, status, and disposition. Registration has four major components: acquisition, cataloging/accession, loan, and deaccession. The Archivist is responsible for tracking all of these activities for the Oglala Lakota College Archives and Tribal Repository and maintaining these permanent records, with assistance from the Curator, and collections faculty/staff. Additional activities, including cataloging, databasing, conducting inventories, and conducting research, also contribute to an objectís cumulative record. Collectors and Collection faculty/staff are responsible for managing these activities and maintaining these records, as well as providing the Archivist with pertinent records as requested. Record keeping is an essential part of an objectís history and are important in understanding the object. Records provide the means by which the Archives and Tribal Repository established its right to possess an object legally. Acquisitions Acquisition is the act of legally obtaining a collection item or group of items. Objects acquired by the OLC Archives and Tribal Repository should have been collected or acquired in a legal and ethical manner. The OLC Archives and Tribal Repository adhere to all applicable tribal, federal, and state law. Staff should exercise due diligence in the acquisition of collections, including making reasonable inquiries into the origin of collection items under consideration for acquisition. Materials acquired through stakeholders may be exempted. The OLC Archives and Tribal Repository generally only accepts unrestricted collections and makes efforts to ensure legal title and origin of collection items, including original records. The OLC Archives and Tribal Repository may acquire objects for its collections through a memorandum of understanding or memorandum of agreement, gift, field collection, exchange between institutions, transfer between Museum or College/University departments, assumption of ownership of unclaimed or undocumented property (under certain circumstances), or by other appropriate means is required for clear legal title. Collections that are believed to be acquired through destruction of private and public property, destruction of habitats, protected areas or decimation of populations have limited numbers or fragile existence, will not be accepted.
|Document Version||Pdf Version|