70-825 06-16-16 Collections Responsibility, Chain of Custody, and Appraisal (Policy) Collections Responsibility Repository collections are housed and curated at the Oglala Lakota College Archives and Tribal Repository under the express terms of a Donor Agreement, a Memorandum of Understanding, Memorandum of Agreement, or other binding written agreement with the Oglala Sioux tribal program or agency, federal or state agency, or any other governmental entity. The Oglala Lakota College Archives and Tribal Repository’s responsibilities are detailed in each agreement. Chain of Custody When cultural and historic artifacts are donated to the Oglala Sioux Tribe, the Tribal Historic Preservation Officer (THPO) should be notified immediately. The THPO will transport the artifacts to OLC Archives and Tribal Repository for review. Collections that require additional resources to house or maintain may be reviewed by the advisory board prior to formal accession. Appraisal Appraisal in the terms of these collections refers to the process of determining whether records and other materials have permanent archival value. Monetary appraisals may be necessary for establishing insurance value, determining loss, establishing value for sale or purchase, or for allowing a donor to take a tax deduction for an object donated to a museum. No staff will offer monetary appraisals. Donors desiring to take an income tax deduction must have an independent appraisal made of the value of their gift.
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