70-826 06-16-16 Types of Transfer for Acquisition (Policy) Donations The Oglala Lakota College Archives and Tribal Repository accept unrestricted donations of materials within its sphere of responsibility, including the records of Oglala Lakota College and the Oglala Sioux Tribe. The Archives collects historical and cultural materials related to the Oglala Lakota people as in personal papers; oral histories; printed materials (maps, pamphlets, books); photographs; local records (churches, programs, schools); audio and video recordings; and artifacts. The Tribal Repository accepts unrestricted donations of natural history specimens (paleontological, geological, biological, archaeological); field survey data; research notes specific to Pine Ridge Reservation lands and resources; printed materials (maps, pamphlets, books); artifacts related to archaeological work completed on Pine Ridge Reservation and tribal lands. Gift A gift is made by a donor who expects no remuneration in return. Gifts can only be made by the legal owner of the material. Gifts will be documented in the Donor Agreement Form which must be signed and dated by both the donor to indicate intent to donate and by the Curator/Archivist to indicate acceptance into the collections. The Donor Agreement Form must describe the objects in a recognizable manner that helps differentiate them from similar objects. The Archivist will retain the completed Donor Agreement Form. Other forms of documentation recording a gift from another institution at the Archivist/Curatorís discretion may be acceptable. Copies and records will be kept on file and a Donor Agreement Form copy will be provided to the donor. Transfer Transfers are one-way transactions of materials made from one non-profit entity (educational institution, museum, archives) with no expectation of financial benefit from the transferring entity. The OLC Archives and Tribal Repository may accept transfers of materials from other non-profit partners as a one-time or as an ongoing open agreement. Purchases The OLC Archives and Tribal Repository do not purchase materials, artifacts, or specimens. Any exceptions to this policy require the written permission of the Oglala Lakota College administration. Materials without Documentation The OLC Archives and Tribal Repository may acquire materials as found during inventory of a collection if no evidence exists that the item(s) were acquired by loan, and if the history of possession supports the presumption that a valid acquisition or transfer of ownership occurred. Staff must make a good-faith effort to determine that the item(s) is not unclaimed material. Unsolicited Donations In general, the OLC Archives and Tribal Repository will not accept unsolicited donations through the mail or in person. In the case of materials of extraordinary cultural, historical, artistic, or scientific value, the Archivist will review the item and may seek review by the OST Cultural Affairs and Historic Preservation Officer (CAHPO) and advisory board before approving the item for accession. Rejected materials will be returned to sender if known. Otherwise, the rejected objects will be considered abandoned and the OLC Archives and Tribal Repository reserves the right to dispose of such property as it sees fit. Donors are asked to provide photographs, descriptions and provenance information for the review process.
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