70-831 BOT 10-19-16 Collections Access, Restrictions, and Handling (Policy) Collections Access The Oglala Lakota College Archives and Tribal Repository produces and disseminates research through publications, professional and community presentations, collaborations with other institutions, and members of the community. Oglala Lakota College encourages an exchange of scientific and cultural knowledge between OLC staff, faculty, students and members of the community. Access to collections includes: * Responding to electronic, written or verbal inquiries or general questions. * Loans to institutions for research, examination, destructive sampling, education, or exhibit purposes. * Allowing physical access to collection areas and objects. The OLC Archives and Tribal Repository will provide reasonable access to its collections and collections information consistent with its responsibilities. Physical and intellectual access must be balanced with preservation and protection concerns. Student access is granted for specific research, thesis, and dissertations, under the direction of a faculty supervisor who is responsible for the appropriate use of the material. Researchers or persons who wish to access the collections for research purposes must receive prior approval; associate researchers are an exception only for associated collections. Access to the collections may be denied to individuals who have failed to handle material in accordance to OLC Archives and Tribal Repository guidelines. Access to collections and information may be restricted due to resource limitations, repository status, security, object availability, cultural sensitivity, intellectual property and traditional knowledge, chain of custody issues, loan or donor agreements, and preservation constraints. Staff is responsible for establishing standards for restricted access. Access Restrictions Due to the fragile nature of most objects and their unique research value, general browsing of the collections is restricted. Access to objects in a very fragile condition will be granted at staff discretion. Unaccessioned collections will generally not be made available to researchers. The origin of acquired collections is a matter of public record. Access to certain sensitive information such as issues of cultural sensitivity, privacy, donor and collector information, custody and physical location, collecting localities, intellectual property restrictions, security, and requirements for restricted use as defined by donor or stakeholder are examples of access restrictions. In keeping with its responsibilities the OLC Archives and Tribal Repository will make every effort to control, monitor, and document access to and use of the collections through appropriate forms and log sheets. Object Handling Any and all staff and students receive appropriate training in proper handling procedures for the collections. All handling and moving of materials is under the supervision of the staff for that collection. Proposed Research The Oglala Lakota College recognizes the need for research to manage, develop, and to protect the Oglala Sioux people's historical, cultural and natural resources in a legal and ethical manner. There is a historical, cultural and spiritual relationship between the Oglala Sioux people and the natural environment. Therefore, it is necessary to collect and analyze information and data while practicing methods to prevent damage or harm to the environment. In order to designate the Oglala Lakota College Archives and Tribal Repository as the intended repository for proposed research auspice of Oglala Lakota College, the Researcher Registration Form and/or memorandum of understanding (MOU) or memorandum of agreement (MOA) should be competed and submitted for review. All projects using services from the Archives and Tribal Repository must follow all requirements and conditions in effect at the time the agreement is made.
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