PPM 72-500 Distance Learning (Policy) on www.olc.edu

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                                                                        06-04-09, 04-29-10

                           Distance Learning (Policy) 

The Instruction Division will be responsible for the development, delivery, assessment and 
accreditation of Distance Learning (electronically offered) courses, certificates and degrees. 

Oglala Lakota College recognizes these five components of Distance Learning. 

Component One – Institutional Context and Commitment Distance Learning will be consistent 
with the college’s mission and purposes, budgets, academic excellence and commitment to our 
students and faculty. 

Distance Learning will support and extend the instructional model of Oglala Lakota College 
through electronic mediated courses. 

The student population and geographic scope of Distance Learning will parallel current 
college policy and non Distance Learning instructional practices. 

A Distance Learning Virtual Campus entity will coordinate all activities of Distance Learning 
at Oglala Lakota College and be responsible to the Vice President of Instruction. The Virtual 
Campus entity personnel will include a Distance Learning Coordinator and an advisory 
committee of four faculty. The advisory committee will consist of an online instructor, 
Department Chair, Distance Learning Subcommittee member and a faculty member 
recommended by the advisory committee. Initial selection of the advisory committee 
members will be selected by their representative bodies. 

Component Two – Curriculum and Instruction 
Distance Learning will be curriculum and pedagogical driven. Qualified professionals will insure 
appropriate collegiate learning outcomes with breadth and depth consistent to the degree 

Scope of electronic mediated courses 
The scope of this policy will extend to electronic mediated courses that are identifies as 
hybrid and/or fully online courses. 
    *	Hybrid courses present to the student a mixture of traditional face to faces class 
        sessions and online class session. 
    *	Online courses present to the student class sessions that are fully online without 
        meeting in a face to face environment. 

Distance Learning curricula and pedagogy development 
Distance Learning curricula and pedagogy development will be a collaborative process 
conducted by two work teams. 

    *	The Course Development Team (CDT) will coordinate the development of the 
        various technologies of online course delivery. Members of the CDT will include a 
        course designer, content expert, multimedia specialist, instructional 
        designer/distance learning coordinator, and a Department Chair. 
    *	The Peer Review Panel (PRP) will assess the development progress and quality 
        measures of the online courses as they are constructed. Member of the PRP include 
        a course designer, content expert, instructional designer/distance learning 
        coordinator, and Department Chair.
    *	Online course load for instructors will not exceed one online course in a semester. A 
        second online course may be permitted as an overload. The Course Development 
        Team may also act as the Peer Review Panel (PRP). The teams will work closely with 
        a course development time-line in which benchmarks are set coordinating efforts of 
        online course construction.
    *	Each Distance Learning course will achieve PRP approval before presentation on the 
        Course Schedule. The PRP Rubric will be the model for approval. The PRP Rubric will 
        incorporated the following standards: 
    *	Adherence to approved online course template and online course syllabus template. 
    *	Learning activities are organized around demonstrable learning outcomes 
        embedded in course components including: course delivery mode, pedagogy, 
        content, organization, and evaluation. 
    *	Content developed for distance learning courses will comply with copyright law. 
    *	Faculty members involved in content development will be aware of their institution’s 
        policies with regard to content ownership.
    *	The medium/media chosen to deliver courses and/or programs will be 
        pedagogically effectual, accessible to students, receptive to different learning styles, 
        and sensitive to the time and place limitations of the students. 
    *	The Peer Review Panel Rubric will include but not limited to the following standards:
        *   Course review and introduction
        *   Learning objectives
        *   Assessment and measurement 
        *   Resources and materials
        *   Learner engagement 
        *   Course technology 
        *   Learner support 
        *   Accessibility 

Prerequisite of online Distance Learning courses
The Prerequisite for all online courses will be MIS 113 Applied Information Processing at a 
“C” level or above. 

Presentation of courses at the 100 – 200 level
Academic departments of Oglala Lakota College will have the opportunity to offer online 
courses at the 100 – 200 level. However, courses at the 100 – 200 level may be presented in 
subsequent semesters by presenting data of previous semesters’ online course where: 
    *	A specified percent of students successfully completed the course with a minimum 
        grade level.
    *	A minimum specified student retention percentage. 
    *	These criteria will be equal to or greater than the numbers of a higher level 
        Distance Learning course. 

Component Three – Faculty Support 
Distance Learning requires a collaboration of faculty and staff to coordinate the curriculum, 
pedagogy, design, production, delivery, and the technology of courses and degree programs. 
The college will provide an ongoing program of support and development of competencies of 
faculty and staff. 

Distance Learning courses development and review 
Component Two of this policy (Curriculum and Instruction) – will serve as the model of 
 curriculum, pedagogy, design, production, delivery and the technology of courses and degree 

Faculty and staff support and development of competencies 
Training will be provided to faculty and staff via two venues. The first venue will be one on one 
and/or small group training to address specific needs and problems. The second venue will 
provide Faculty Development and training through formal instruction. 

Faculty must be approved to participate in Distance Learning programs to demonstrate 
competency two certification will be required of Distance Learning instructors. Course design 
approval and Teaching approval certification will be demonstrated by presentation of 
certificate of approval from a recognized college or university by completing OLC’s certification 

Component Four – Student Support 
Oglala Lakota College will commit to Distance Learning students a level of services consistent 
to all students to complete a certificate or degree program.

Support and Training 
Student of Distance Learning courses will have the opportunity to contact support services, 
departments and instructors in a timely manner with questions or problems. Students will also 
be provided specific names and instructor’s hours of availability, designated and relevant 
College Center Staff, etc. Instructors and support staff will respond to student’s questions, 
concerns, and issues within 24 hours of online student contact. 

Information and contact Information of support services, departments, instructors will be made 
clearly visible and accessible to registered Distance Learning students in electronic form by 
each online course instructor via their respective Distance Learning Course Management 
Software portals and online course syllabi. These resources will include all relevant information 
including (but not limited to): forms, policies, contact information such as telephone numbers 
and e-mail addresses, etc. Links to these resources will be available on the Distance Learning 
Virtual Campus portal. 

Training of basic skills will be provided to students through the MIS 113 Applied Information 
Processing course, a self study resource on Distance Learning Course Management Software 
portal and workshops in the College Centers beginning two weeks before each semester. 

Advising and Counseling 
The College is interested in the welfare of Distance Learning students. The personal contact of 
online course students with each district college center counselor begins within the community, 
during registration and continues and throughout the whole year. Trained counselors and 
College Center Staff are available at each College Center to physically or virtually assist 
Distance Learning students in and with tutoring, attendance, personal and financial aid 
counseling. Distance Learning Instructors will also refer online students to other resources if 
they are unable to assist online students in their needs Distance Learning students should work 
closely with the college center counselors as well as his/her instructor when needed. A relevant 
educational advisor is available for each on line students at OLC. Distance Learning students 
should also seek their adviser for other collegiate issues. 

Prospective students, registered with OLC or not, will also be provided clear and introductory 
information by relevant and trained College Center Staff and Distance Learning instructors as 
to the nature of the OLC online course in which they are contemplating enrollment.

Instructors will clearly state in their Distance Learning course syllabus the availability of online 
course counseling and advising/online support resources and/or the location of these resources 
a specified by the PRP Rubric.

Student Attendance in Distance Learning Courses
Student attendance in Distance Learning Courses will be designed as active participation in the 
course as described in the course syllabus. Students who fail to maintain active participation in 
an online course as clearly defined by the online course syllabus provided to them by the online 
course instructor will be processed in accordance with the course syllabus. 

Students who fail to maintain active participation in an online course as clearly defined by the 
online course syllabus provided to them by the online course instructor will be processes in 
accordance with the college’s Attendance Policy.

Each District Learning course will have at a minimum weekly mechanisms for student 
participation which can be documented by the following methods: student tracking in distance 
Learning Course Management Software portal, submission/completion of assignments and 
communication with the instructor. 

Registered students of a Distance Learning course who do not log on to the course during the 
drop/add period of the course may be administratively dropped from the course. Late 
registrants of online courses will be expected to fulfill due dates as outlined in the course 

Student Attendance in Hybrid Courses
Distance Learning courses will have classroom and online attendance requirements. Refer to 
the individual course syllabus for more specific information about hybrid attendance 
requirements. The syllabus should include the dates that students are required to be on 
campus. Students enrolled in a hybrid course will meet with their instructor in a face to face 
environment on the first day of the class. 
Student Textbooks, & Other Required Online Class Resources:
If a textbook is required for an online course, the student is responsible for obtaining the 
textbook. Other materials required by the online course instructor must also be obtained by the 
student in a timely manner that does not prevent the student from timesly online course 
participation. Financial aid for books and other materials (tangible, online, etc.) is available for 
most OLC students. Instructors will be clear & specific about required class textbooks, 
materials, and other resources in the course syllabus. 

Component Five – Evaluation and Assessment 
Oglala Lakota College will commit to assessment activities and measurement of student 
academic achievement in each Distance Learning course and the certificate/degree compared 
to intended learning objectives. 

OLC Policy 77-000 Assessment of Student Academic Achievement will be the evaluation and 
assessment measurement of student academic achievement of distance Learning activities and 


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