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PPM 81-300-1 Dropping and Adding Courses (Procedure) on www.olc.edu

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                                                                                             81-300-1
                                     BOT 03-02-2006, 06-04-09, 05-27-10, 10-28-10, 06-08-15, 05-30-18

                      DROPPING AND ADDING COURSES (PROCEDURE)

Drop/Add Procedure

During registration and the first week of classes a student may change their enrollment by 
the following procedure. Complete a drop/add card, make the changes and return card to 
the Registrar, via fax, scanned, hand delivered. Add/drop is during the first week of 
classes only. If a class is dropped after the third week the student will be liable for full 
cost.

A. Adding Courses
     1. Students wishing to add a course can obtain their online access information 
     from the registrar’s office and go to the following website http://exweb.olc.edu/ics  
     to see what courses are available, along with days and times.

     2. Pre-requisites must be fully disclosed for each academic department and 
     included in all course rotations, plans of study, and approved schedules. 
     a.	All pre-requisites must be met when registering or adding courses online or 
        system will not allow registration.
     b.	If a pre-requisite is not met due to course rotation or scheduling conflicts, 
        students must get chair approval to enroll in the course.  The chair pre-
        requisite override form shall substitute the add card. 

B. Withdrawal from Classes

     1.   Students wishing to withdraw from a class must obtain a Add/Drop card from a 
     local counselor, or the Registrar. When the card has been properly completed and 
     returned to the Registrar’s office, via fax or scanned it will be processed the same 
     day and a “W” will be recorded on the student’s record. 

      If the withdrawal is completed within the first three weeks of the semester,        
      enrollment will not be recorded on official transcript.

               The sequence for withdrawal is shown below:

               1 – 3weeks        “W” not recorded on permanent record
               4 – 16 weeks      “W” recorded on permanent record

C. Summer school Withdrawal Procedure

     Any student who does not officially withdraw from class or classes will be 
     dropped at 100%.
 
D. Withdrawal/Drop

     The following withdrawal/drop procedure must be followed by the instructor:
             
     1.	The student will be dropped by the instructor and Registrar, using an official 
        card and/or weekly attendance report, after three consecutive unexcused 
        absences.
     2.	All instructors must submit on-line attendance weekly. (Attendance policy 
        81-350/1)
     3.	All instructors must submit drops on a weekly basis to the Registrar’s office. 
        The drops must be dated and signed.

     The following withdrawal/drop procedure must be followed by the center staff:
                   
     1.	The drop card may be signed and dated by the following: Registrar, 
        Counselor, Student, Center Director, or Instructor.  When a student calls 
        his/her counselor and states she/he will not be in attendance for any reason, 
        counselors can process the drop card.  It is the student’s responsibility to 
        make arrangements for dropping or adding courses with the exception of 
        incarceration or medical reasons.  Family members may inform the center 
        staff of a student dropping any or all courses, but this may not be processed 
        unless it can be documented by the center staff.  
 
     2.	All counselors must submit add/drop cards including necessary 
        documentation, every Friday.

E. Total Withdrawal
        a. Total withdrawal means that a student dropped or was dropped from all courses 
        for non-attendance.  Students will be placed on academic probation or suspension 
        which is different from Financial Aid. (See Academic Probation & Suspension 
        81-800).
        b. These credit hours will be counted as total hours attempted and will have an 
        impact on your eligibility status for financial aid which is different from 
        Academic probation and Suspension. (See Satisfactory Academic Progress Policy 
        83-400).

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